Data Deletion Policy

Jan 2022 | www.smartlola.com

1.

Purpose:
  This document sets out our policy for responding to requests for deletion of data under data protection law. This document explains the rights of the data subject in relation to data deletion and the responsibilities of Smart Lola in responding with such a request.

2.

Individual Rights:

  An individual has the right to erasure, also known as ‘the right to be forgotten’. The principle underpinning this right is to enable an individual to request the deletion or removal of personal data where there is no compelling reason for its continued processing.

3.

When does the right to erasure apply?

 

As stipulated in the data protection law, individuals have a right to have personal data erased and to prevent processing in specific circumstances:

  • Where the personal data is no longer necessary in relation to the purpose for which it was originally collected/processed;
  • When the individual withdraws consent;
  • When the individual objects to the processing and there is no other legal ground for the relevant processing activity;
  • When the personal data was unlawfully processed;
  • Where the personal data has to be erased in order to comply with a legal obligation.

4.

What information does Smart Lola retain?

 

The Smart Lola online system “Interplace” stores data about individuals in order to create a subscription/subscriber Report.
We store the name, e-mail address, gender, organisation/department (if provided) and subsequent subscription date and fee paid for each individual in order to create a report, which is stored on our secure servers  for a period of 1 year / period of subscription. This data is stored and used in accordance with our Privacy Policy, which can be found at:
https://smartlola.com/privacy-policy.html

If consent is provided, personal data (including the above, plus address, telephone number and notes) may be stored in our CRM system for the purposes of contacting you regarding SmartLola news, products and promotions.

5.

How can data be deleted?

 

If you have purchased our subscription directly from Smart Lola App, Smart Lola acts as data controller. In this case, we will delete your data upon request (via email to info@smartlola.com), upon closure of your account, or after one year. This data is deleted from the system immediately and cannot be recovered by any users or Smart Lola employees after this point. Data which has been deleted or otherwise destroyed can not be recovered at any time.  

Sufficient warning is given to the account administrator before data are permanently deleted. Data may still remain in the systems back-up files, which will be deleted periodically.

Information may be deleted from our CRM upon request to info@smartlola.com. We undertake to perform the deletion within one month (30 calendar days) and will send you a confirmation once the information has been deleted. Wherever possible, we will aim to complete the request in advance of the deadline.